After a death
How to Get a Death Certificate (and How Many You'll Need)
Who orders the death certificate, how to request certified copies, what they cost, and how many copies to get.
Part of What to do when someone dies
The death certificate is the document that unlocks almost everything else after a death — claiming insurance, closing accounts, transferring property, and settling the estate. Here’s how to get it.
Who files it
In most cases the funeral home files the death certificate for you, working with the physician or medical examiner who certifies the cause of death and the state or county vital records office that registers it. If you’re not using a funeral home, you (or the next of kin) file with the local vital records office directly.
How to order certified copies
You’ll want certified copies — originals with a raised or printed seal — not photocopies, which most institutions won’t accept. You can order them:
- Through the funeral home at the time of arrangements (the easiest route).
- From the state or county vital records office, in person, by mail, or online. The CDC’s “Where to Write for Vital Records” directory links every state’s office.
You’ll typically need to prove you’re an eligible relative or representative and show ID.
What they cost and how long they take
Fees and turnaround vary by state — often $10–$30 per certified copy, with extra copies cheaper than the first. Some states issue same-day in person; mail orders can take one to several weeks. Exact fees, turnaround, and where to apply differ by state — we break it down state by state at death certificate by state.
How many copies should you order?
More than you think — reordering later is slower and costs more. A common rule of thumb is 10 or so. You’ll generally need a certified copy for:
- Each life or final-expense insurance policy
- Social Security and any pensions
- Each bank, brokerage, and retirement account
- The DMV (vehicle titles) and property deeds
- Probate and estate administration
What it’s for next
With certified copies in hand, you can notify beneficiaries, file insurance claims, and begin settling the estate. For the broader sequence of steps, see what to do when someone dies in the first 48 hours and the state-by-state what to do when someone dies guide.
How to Get a Death Certificate (and How Many You'll Need): common questions
Sources
Written by Karl-Gustav Kallasmaa, founder of Calla. This article is general information, not legal or financial advice. Prices are ranges that vary by location and provider — always request an itemized price list, which providers must give you under the FTC Funeral Rule. See our editorial standards.